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Create a Robust Document Management System with Oracle Text

Oracle Text has a powerful text-search engine that allows users to search and manage documents and URLs as quickly and easily as any other data. Learn to use these features to deliver a robust content management search engine.


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f you need a way to search through various documents with differing formats (PDF, Word documents, PowerPoint presentations, Excel spreadsheets)—including Web content—use Oracle Text. Oracle Text has a powerful text-search engine that allows users to search and manage documents and URLs as quickly and easily as any other data. If you're an application developer, you can utilize Oracle Text searches on anything from simple comment fields to disparate documents, and you can even create a full-scale document management system. This article examines a content management example, using sample code and step-by-step instructions, to help you do just this.

The examples this article covers come from an actual content management system at my company. Currently, document owners manually enter metadata about each document into a content management intranet. For assigning categories, brands, and communication types to the document, manual data selection is sufficient.

The challenge comes when the owner needs to add keywords about the document to the content management system's database. Most often, the owner opens the document, reads through it, and either copies and pastes the information into the administration screen or puts in the keywords he or she thinks best represent the document. As a result, the search results for documents on this site did not always return all the documents associated with particular keywords—since the owner did not enter all relevant data into the keywords field when adding the record.



By using the Oracle Text functionality, the content management team now has better results from user searches, as well as an easier method for document owners to manage keyword information about the document. In conjunction with the Oracle Text data, document owners can also add words that are synonymous with the document even when those words aren't part of the text within the document.

Figure 1 depicts the architecture utilized in this example.

Figure 1: Architecture for Content Management System Utilizing Oracle Text
You can use some of these features to deliver a robust content management search engine. Just follow the steps.



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