Leveraging ten years of experience in intelligent archiving from Enterprise Vault for Exchange, Symantec’s new Enterprise Vault 2007 provides organizations the same sophisticated technology to store, manage, and enable discovery of data within the Lotus Domino messaging environment.

A software-based intelligent archive platform, Enterprise Vault 2007 also builds on Symantec’s experience with Domino Journaling introduced in its Enterprise Vault 6.0 product. Enterprise Vault 2007 is Symantec’s most recent product version.

As more companies revisit their e-mail policies and management systems in order to safeguard valuable corporate data, reduce storage costs, and meet increasingly stringent and regulated e-mail retention and storage requirements, e-mail archiving has risen to the top of the core business necessities.

The reason is clear. The benefits of e-mail archiving reach all corners of the organization.

“Domino administrators, end users, general counsel, and compliance officers all win when organizations implement intelligent archiving. Whether it's cost savings, productivity improvements, enhanced security or being better able to respond to e-discovery requests, the necessity to manage growing e-mail stores is unmistakable,” says Danny Milrad, senior manager product marketing at Symantec.

Every Lotus Notes shop can benefit from intelligent archiving. It reduces corporate risk by addressing problems such as storage pressures, quota issues, disparate NSF database archive files, and e-discovery.

Enterprise Vault 2007 supports other corporate efforts as well. For example, a Lotus Notes shop migrating to Microsoft Exchange can use Enterprise Vault to archive current and historical data while still making it accessible to users while the migration is underway and after the migration is complete.

Similarly, companies going through a merger or acquisition and faced with two different e-mail systems, such as Domino and Exchange, for example, can let Enterprise Vault manage the data centrally, regardless of the platform.

Six Reasons for E-Mail Archive

Intelligent archiving makes good business sense. E-mail is the preeminent form of corporate communication and a mission-critical business application. According to Osterman Research, the typical e-mail user in a large organization sends or receives around 135 e-mails each day or more than 30,000 e-mails annually, and the number of e-mails sent and received is growing at about 20 percent per year. Furthermore, valuable corporate knowledge exists within e-mail communications. Unprotected companies risk losing or exposing important corporate intelligence.

Why every business needs an intelligent archive:

Improved e-mail management. When left to users, e-mail management costs companies time and productivity. Employees spend 60 minutes per week managing e-mail above the time spent reading and responding to e-mails, according to recent research by Osterman. The cost? A full eight days of lost productivity every year.

Enterprise Vault automatically gives users mailboxes of virtually unlimited size while controlling the growth of storage resources. Corporate e-mail policies define when to move messages and attachments from Domino into Enterprise Vault, freeing up end user time and facilitating access to e-mail stores.

Equally important, automatic archive and migration enables e-mail systems to run faster, decreases data exposure, and minimizes the potential for data loss.

Storage optimization. Organizations are quickly discovering how enterprise e-mail, frequently including images and attachments, is zapping expensive storage stores. Not only do users complain about quota limits, but companies are also forced to overspend on more expensive primary storage. Intelligent archiving optimizes storage by moving older e-mails to archive to more efficient and less expensive storage platform while freeing up primary storage.

Protection. Private e-mail NSF files are susceptible to mismanagement, theft, and disaster. With corporate intellectual property commonly residing in e-mail stores, companies are at risk. How easy is it for an employee to put NSF files on a thumb drive and walk out the door, for example? What about if those files contain intellectual property, sales and pricing information or customer data?

Policy-driven intelligent archiving allows organizations to decide when to move e-mails to a secure central repository reducing the potential for mismanagement. Enterprise Vault enables faster backup of e-mail and file server environments in the event of failure or disaster because intelligent archive can reduce online storage stores by as much as 50 to 75 percent.

Secure Access Controls. Moving data to a secure central repository not only provides access controls to protect the security and privacy of individual e-mail users, but also allows authorized users to search across mailboxes. Such controls not only protect the end user but also add a layer of privacy to corporate data.

Electronic Discovery. One of the foremost reasons why companies are considering e-mail archiving is timely compliance with e-discovery requests. Archiving to a central repository reduces the likelihood of deleted or misplaced e-mails and improves company processes for finding e-mails when asked to produce them for regulatory or legal actions.

Electronic discovery also enables IT organizations to offload search requests to the appropriate department and expedite searches. The Web-based Enterprise Vault Discovery Accelerator provides powerful search, production, and legal hold capabilities to help ensure that e-mail, files, instant messages, and other business critical content can be produced and used as evidence.

Indexing and easy-to-use search features. The ability to index and search e-mail stores not only simplifies compliance or other requests to produce e-mails, but can save organizations millions of dollars in discovery costs.

When not used for e-mail discovery search requests, indexing also enables users to retrieve e-mails quickly, simplifies e-mail management, and reassures users that their e-mails are always accessible when they need to find important information.

It’s no more a matter of “if” but “when” the companies will make the move to an intelligent archive. With the availability of Enterprise Vault 2007, for Lotus shops the wait is over.