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Tip of the Day
Language: SQL Server
Expertise: Beginner
Mar 24, 1997

Compare Budget and Actual Tables

Question:
[Joe Celko's Budget Versus Actual Puzzle]

C. Conrad Cady posted a simple SQL problem on the CompuServe Gupta Forum. He has two tables, Budgeted and Actual, which describe how a project is being done. Budgeted has a one-to-many relationship with Actual. The tables are defined like this:

    CREATE TABLE Budgeted 
        (task INTEGER NOT NULL PRIMARY KEY,
        category INTEGER NOT NULL,
        est_cost DECIMAL(8,2) NOT NULL);

    CREATE TABLE Actual 
        (voucher DECIMAL(8,2) NOT NULL PRIMARY KEY,
        task INTEGER NOT NULL REFERENCES Budgeted(task),
        act_cost DECIMAL(8,2) NOT NULL);
He wants a Budgeted versus Actual comparison for each category. This is easier to see with an example.
    Budgeted 
    task category est_cost
    ======================
        1    9100  $100.00
        2    9100   $15.00
        3    9100    $6.00
        4    9200    $8.00
        5    9200   $11.00

    Actual 
    voucher task act_cost
    ======================
        1     1     $10.00
        2     1     $20.00
        3     1     $15.00
        4     2     $32.00
        5     4      $8.00
        6     5      $3.00
        7     5      $4.00
The output he wants is this:
    Result
    category estimated   spent
    ==========================
       9100   $121.00  $77.00
       9200    $19.00  $15.00
The $121 is the sum of the est_cost of the three task items in category 9100. The $77 is the sum of the act_cost of the four voucher items related to those three task items (three amounts are related to the first item, one to the second and none to the third).

He tried the query:

    SELECT category, SUM(est_cost) AS estimated, 
        SUM(act_cost) AS spent
    FROM (Budgeted LEFT OUTER JOIN Actual
        ON Budgeted.task = Actual.task)
    GROUP BY category;
And he got:
    Result
    category estimated   spent
    ==========================
       9100   $321.00   $77.00
       9200    $31.00   $15.00
The problem is that the $100.00 is counted three times in the join, giving $321.00 instead of $121.00 and the $11.00 is counted twice giving $31.00 instead of $19.00 in the join.

Is there a simple, single piece of SQL which will give him the output he wants, given the above tables?

Answer:
Bob Badour suggested that he can get the required result by creating a view in SQL-89:

    CREATE VIEW cat_costs (category, est_cost, act_cost) 
        AS SELECT category, est_cost, 0.00 
            FROM Budgeted
        UNION
            SELECT category, 0.00, act_cost
                FROM Budgeted, Actual
                WHERE Budgeted.task = Actual.task;
Followed by the query:
    SELECT category, SUM(est_cost), SUM(act_cost) 
        FROM cat_costs
        GROUP BY category;
In SQL-92, we can join the total amounts spent on each task to the category in the Budgeted table, like this:
    SELECT B1.category, SUM(est_cost), SUM(spent)
        FROM Budgeted AS B1
        LEFT OUTER JOIN
            (SELECT task, SUM(act_cost) AS spent
                FROM Actual AS A1
                GROUP BY task)
        ON A1.task = B1.task
        GROUP BY B1.category;
The LEFT OUTER JOIN will handle situations where no money has been spent yet. If you have a transitional SQL which does not allow subqueries in a JOIN, then extract the subquery shown here and put it in a VIEW.

Puzzle provided courtesy of:
Joe Celko
71062.1056@compuserve.com

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