Putting Another User’s Calendar on the Outlook Bar

Putting Another User’s Calendar on the Outlook Bar

What is the easy way for a user to access another user’s calendar (or any other folder in the mailbox)?

With Outlook 97/98 you can use the not-so-user-friendly File > Open Special command. And with Outlook 2000 the other user’s folder is a link under File > Open. But there must be a way to have the other user’s calendar be a shortcut (or something) in the folderlist or on the Outlook shortcut-bar.

You can put the other user’s calendar on the Outlook bar. The way you do it is to have the other user grant you access permissions to their root mailbox and then add that mailbox as an additional mailbox in the Exchange service.

  1. Have the other user(s) open their folder list (View > Folder List) and then right-click the root folder (called Outlook Today under OL2000) and select Properties > Permissions.
  2. Grant the other user(s) at least reviewer permissions to the mailbox. Don’t worry, these permissions will not flow down into existing subfolders (like Inbox) but they will flow down into any new folders created after this change. So the folder owner(s) will want to be careful to remove these other users from the permissions of any new folders.
  3. Once you’ve granted those permissions, the other user(s) can go to Tools > Services > Microsoft Exchange Server > Properties > Advanced and add the other user’s mailbox as an Additional Mailbox to open.
  4. Click OK to close your way back out to the program then open the folder list (View > Folder List). They should now be able to see the other user’s mailbox listed there.

Expanding that mailbox should only display the folder(s) they were specifically granted access to (Calendar, in this case), which they can drag and drop onto their Outlook bar.

One more tip: once they’ve done that they’ll probably want to rename that Outlook bar shortcut so that they can tell this calendar from their own. Have them right-click the shortcut and select Rename Shortcut from the popup menu.

Share the Post:
Heading photo, Metadata.

What is Metadata?

What is metadata? Well, It’s an odd concept to wrap your head around. Metadata is essentially the secondary layer of data that tracks details about the “regular” data. The regular

XDR solutions

The Benefits of Using XDR Solutions

Cybercriminals constantly adapt their strategies, developing newer, more powerful, and intelligent ways to attack your network. Since security professionals must innovate as well, more conventional endpoint detection solutions have evolved

AI is revolutionizing fraud detection

How AI is Revolutionizing Fraud Detection

Artificial intelligence – commonly known as AI – means a form of technology with multiple uses. As a result, it has become extremely valuable to a number of businesses across

AI innovation

Companies Leading AI Innovation in 2023

Artificial intelligence (AI) has been transforming industries and revolutionizing business operations. AI’s potential to enhance efficiency and productivity has become crucial to many businesses. As we move into 2023, several

data fivetran pricing

Fivetran Pricing Explained

One of the biggest trends of the 21st century is the massive surge in analytics. Analytics is the process of utilizing data to drive future decision-making. With so much of

kubernetes logging

Kubernetes Logging: What You Need to Know

Kubernetes from Google is one of the most popular open-source and free container management solutions made to make managing and deploying applications easier. It has a solid architecture that makes

ransomware cyber attack

Why Is Ransomware Such a Major Threat?

One of the most significant cyber threats faced by modern organizations is a ransomware attack. Ransomware attacks have grown in both sophistication and frequency over the past few years, forcing