Preventing Users from Deleting E-mail

Preventing Users from Deleting E-mail

I would like to prevent users from deleting e-mail in Outlook 97 on a Windows 95 or Windows NT workstation in combination with Exchange Server on an NT server. We use Exchange to retrieve and send e-mails and the clients use Outlook 97 on their PCs.

Is there any possibility to prevent users from deleting received and sent e-mails so that this can be done only by the administrator?

Now there’s an unusual question…how to prevent users from deleting received and sent e-mails in their own mailboxes.

I suppose you could remove their own Owner permissions to the folders and then remove the Delete Items permission to the Inbox and Sent Items folders, but I strongly recommend against that. Without the capability to delete messages (which also means the capability to move messages) your users will have virtually no ability to manage their mailboxes at all!

I can’t imagine that your administrator wants to be charged with the mundane tasks of cleaning up mailboxes every day…so may I suggest alternate solutions?

First, you don’t really indicate why you want to do this so I’ll work from the presumption that your users are deleting things they shouldn’t be. In that case, the easiest solution is to enable Deleted Item Retention on the Exchange server.

To do that, go to the server container and find the Private Information Store object. Go into the properties of that object and set the deleted item retention time to longer than the default of zero days. You can even set it to not purge those items at all until after a backup is done.

The default for your users is to use the Information Store default, so you shouldn’t have to change anything there.

That said, if you really want to disable the users’ ability to delete items, you can try removing their owner permission?but be forewarned that this might introduce some other problems, not the least of which will be overflowing mailboxes and a lot of admin time doing routine cleanup.

Share the Post:
XDR solutions

The Benefits of Using XDR Solutions

Cybercriminals constantly adapt their strategies, developing newer, more powerful, and intelligent ways to attack your network. Since security professionals must innovate as well, more conventional endpoint detection solutions have evolved

AI is revolutionizing fraud detection

How AI is Revolutionizing Fraud Detection

Artificial intelligence – commonly known as AI – means a form of technology with multiple uses. As a result, it has become extremely valuable to a number of businesses across

AI innovation

Companies Leading AI Innovation in 2023

Artificial intelligence (AI) has been transforming industries and revolutionizing business operations. AI’s potential to enhance efficiency and productivity has become crucial to many businesses. As we move into 2023, several

data fivetran pricing

Fivetran Pricing Explained

One of the biggest trends of the 21st century is the massive surge in analytics. Analytics is the process of utilizing data to drive future decision-making. With so much of

kubernetes logging

Kubernetes Logging: What You Need to Know

Kubernetes from Google is one of the most popular open-source and free container management solutions made to make managing and deploying applications easier. It has a solid architecture that makes

ransomware cyber attack

Why Is Ransomware Such a Major Threat?

One of the most significant cyber threats faced by modern organizations is a ransomware attack. Ransomware attacks have grown in both sophistication and frequency over the past few years, forcing

data dictionary

Tools You Need to Make a Data Dictionary

Data dictionaries are crucial for organizations of all sizes that deal with large amounts of data. they are centralized repositories of all the data in organizations, including metadata such as