The Safe and Easy Way to Delete All Data in a SQL Server DB

The Safe and Easy Way to Delete All Data in a SQL Server DB

hether you develop custom database solutions or administer existing databases, you know that deleting records is a common task that’s easy to automate?most of the time. However, deleting all the records in a SQL Server database can be a bit more challenging because a built-in safeguard prevents you from deleting related data. To work around this protection, you must know your data well and work through the tables manually in just the right order. Otherwise, you may violate constraints.

If you’re automating the deletion process for the first time, you might consider Transact-SQL’s DELETE or TRUNCATE commands, as both delete all the records from a table (with some limitations). If a constraint exists between the data in two or more tables, however, a DELETE or TRUNCATE will fail. In addition, both commands work with just one table at a time. If you want to delete all of the records from all of the tables in a SQL Server database while avoiding the constraint limitation, you have two options:

  1. Delete records in an orderly fashion, taking constraints into consideration. This solution is impractical in a database with many tables. Even in a database with just a few tables, you’ll waste time trying to determine the constraints and getting the order right the first, second, or even third time.
  2. Disable all the constraints, delete all the data, and then enable the constraints. This renders all the work of Option 1 unnecessary, because a simple stored procedure script can whip through the task in no time.

If the delete task is a one-time event and you have just a few tables, you may choose Option 1. On the other hand, if you have the stored procedure for Option 2 handy, it will work faster than any manual effort, regardless of how well you know your data.

Option 2: The Easy Way

You undoubtedly will find many solutions for deleting all the data in a database on the Internet and in other publications, but most of those solutions are rather convoluted. Purists will claim that there’s a right way and a wrong way to delete all your data, but I say there’s an easy way and a hard way. The easy way is to simply disable all the constraints in the database, delete all the data, and then restore the constraints.

The first thing you need is code that loops through all the tables. I recommend using sp_MSForEachTable, which makes looping through all the tables in a database easy. Because sp_MSForEachTable is an undocumented stored procedure, some developers refuse to work with it. That’s why so many solutions for comprehensive deleting involve complex code. You certainly should avoid some undocumented commands, but not this one. It’s a great tool for this job. The only catch is those constraints still rear their ugly heads, which means the following statement won’t work as you might expect:

EXEC sp_MSForEachTable 'DELETE FROM ?'

DELETE is still unable to remove related data (technically, it can’t delete data that’s connected by a constraint). While it may be frustrating in this case, that behavior is built in to protect your data.

Author’s Note: The above statement, EXEC sp_MSForEachTable ‘DELETE FROM ?’, will work on lone tables such as lookup tables. So be careful because if there’s no constraint, the statement will delete data.

What you need is code that first removes constraints, then deletes the data, and finally restores the constraints:


The first two statements disable constraints and triggers. The third statement actually deletes all the data. The next two statements restore the constraints and triggers. The last statement can show records from each table in the database. You can delete this last statement if you like, as it isn’t critical to the technique; it merely verifies, visually, that each table is empty.

Using SQL Server Management Studio, you can quickly add this stored procedure to a specific database (as shown in Figure 1) or to a model (so that it’s available to all new databases). Just use EXEC to call the new stored procedure. Even in a large database, it doesn’t take long to complete a deletion.

Figure 2 shows the result of running sp_DeleteAllData against a backup copy (SalesCopy) of a database named Sales, which is a bunch of empty tables.

Figure 1. Create the Stored Procedure: You can quickly add the stored procedure to a specific database.
Figure 2. The Result of Running sp_DeleteAllData Against a DB: This stored procedure disables constraints and triggers before deleting data.

Do’s and Don’ts of Delete

You can run sp_DeleteAllData against any database, but I suggest that you use a copy and not a production database. Perhaps the quickest way to copy a database is to restore a backup copy using a new name:

  1. Create a backup by right-clicking the database, choosing Tasks, and then selecting Back Up.
  2. In the resulting Back Up Database dialog, retain the defaults and click OK.
  3. Be sure to change the backup copy’s name, if you already have a working backup on the same server. You can use an existing backup, but that might foul up your backup routine. So you’re better off creating a new backup. For the sake of performance, use a small database.
  4. Restore the backup by right-clicking the database, choosing Tasks, clicking Restore, and then selecting Restore.
  5. In the To control in the Restore Database dialog box, enter a new name.

When you return to Management Studio, you’ll find the copy of the backup in the Databases node.

Make sure your copy of the database is safely backed up somewhere?with data?before deleting all the data. With a backup handy, you have no reason to rely on a more complex solution. If something goes wrong or you change your mind, you simply restore the backup and start over.

Even with a backup, though, avoid dynamic calls. A problem in your automated solution could grind processing to a halt and take hours to troubleshoot.

Simply Deleted

It’s easy to get caught up in writing the best code possible, but sometimes the easy way is enough. You can write complex code that will delete all the data in a database, but you’ll work harder than necessary. Using the undocumented stored procedure sp_MSForEachTable and backing up the database first, makes quick work of an otherwise tedious task.

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