The world today has shifted and become increasingly digitally based. Between social media platforms like TikTok and Twitter, digital messaging platforms, video conferencing, and more, it seems like we spend increasing amounts of time online. However, it is important to realize that when everything is online, it opens you up to risks for data breaches. This is why data security is more important than ever, especially for your business. In this article, we take a look at some of the best tools for small business email encryption.
Often large-scale companies and corporations concern themselves more with email encryption. However, in this article we will dive into why encrypting your emails is just as important for small businesses. Then we will take a look at some of the best small business email encryption tools available today.
What is email encryption? What are the benefits of email encryption for small businesses? And what are some good tools for small business email encryption?
What Is Email Encryption?
Before we get into its relevance for small business owners, we first want to fully understand what email encryption is. In essence, email encryption is the process of disguising email contents to hide them from unintended viewers. A good way to think about it is that it’s similar to militaries coding their messages so that opposing forces cant understand them should they be intercepted. Email encryptions function similarly.
For hackers, emails provide a way to access valuable data or private information. By encrypting your email you ensure that even if a hacker were to try accessing your email that the content would be unreadable to them. Email encryption services generally work on an authentication system so that only the intended eyes can read the content inside. Data privacy is important for everyone, but it is especially important for businesses.
What Are the Benefits of Email Encryption for Small Businesses?
As a business, whether it is a large company or a small storefront, it is highly likely that email is a vital form of communication. Businesses use emails to communicate with employees and customers, transmit financial data, and much more. All of which is valuable information that is best kept private. This is where email encryption comes into play.
Most people know that a basic rule of internet safety is not to communicate sensitive information, especially regarding finances in a place where someone else could find it. However, by using an email encryption service you can ensure that even if a slip-up occurs there is no serious damage. Even if your small business’ email is hacked the hacker won’t be able to read the information. Furthermore, email encryption services provide a level of comfort and security for your employees. You can communicate with your employees and share valuable documents, like insurance, medical, or HR forms, and ensure that your employees are not being put at risk of a data breach. Some encryption services even offer the ability to recall emails that are sent to the wrong address by mistake.
What Are Some Good Tools for Small Business Email Encryption?
Paubox email suite is a great tool for encrypting your small business emails. Paubox’s encryption system is easy to set up and it is entirely automated. Meaning that there is little to no chance of human error interfering. The service is HIPAA compliant and is a great tool for owners, employees, customers, and patients alike. Using Paubox requires no prior training, and the support staff is incredible, meaning any questions or concerns can be addressed easily. All in all, Paubox Email Suite is one of the best options available.
Another great encryption service for small businesses is Encyro. Encyro is a great multi-facet tool for small businesses. Along with email encryption services, Encyro also offers electronic signature capabilities, file storage and organization, brand design, and much more. Another great function of Encyro is that it is completely mobile-friendly, meaning small business owners can access their encrypted email service from anywhere.
Last but not least on our list of tools for small business email encryption is Spike. Spike is a wide-ranging email service that seeks to make online communication in your business easier. Along with its automatic email encryption, Spike also automatically filters through your inbox to remove clutter, and help to connect your employees with easy-to-access online messaging. No matter the size of your business, Spike can be a very valuable tool.
Before choosing a small business email encryption service, we recommend doing your own research to find what will best meet your needs. But any of the above tools are a great option for businesses small and large.