Asset Tracking

Definition of Asset Tracking

Asset tracking refers to the process of monitoring the location, status, and utilization of physical assets, typically through the use of technology like RFID tags, GPS, or barcode scanners. This system enables businesses and organizations to effectively manage their assets, reducing loss and improving operational efficiency. Commonly tracked assets include equipment, tools, vehicles, and inventory items.


The phonetic pronunciation of the keyword “Asset Tracking” is:/ˈæsɛt ˈtrækɪŋ/

Key Takeaways

  1. Asset tracking allows businesses to monitor and manage their valuable assets, improving efficiency and reducing costs.
  2. Real-time tracking, notifications, and data can provide valuable insights and help optimize asset usage.
  3. Integrating asset tracking with existing systems, like an ERP or CMMS, can further streamline operations and provide a holistic view of the organization’s resources.

Importance of Asset Tracking

Asset tracking is important in the realm of technology as it enables businesses and organizations to efficiently monitor, manage, and maintain their valuable assets throughout their entire lifecycle.

By leveraging advanced technologies such as radio-frequency identification (RFID), barcode systems, or GPS devices, asset tracking ensures accurate real-time information on the location, condition, and status of each asset, resulting in streamlined operations and reduced risk of asset loss or mismanagement.

This in turn leads to cost savings, improved productivity, better decision-making, and enhanced customer satisfaction, all of which contribute to the overall success and sustainability of any organization.


Asset tracking is a vital component in the efficient and effective management of a wide range of tangible items organizations rely on, such as machinery, equipment, fleets, and even digital assets. Its primary purpose is to maintain a comprehensive record of vital information like location, maintenance schedules, usage, and condition, enabling businesses to optimize their resources and minimize loss, theft, or misplacement.

By implementing an asset tracking system, companies can save time that would otherwise have been spent searching for misplaced items and reduce investment in redundant resources, resulting in improved operational efficiency and cost reduction. Various industries, including manufacturing, warehousing, construction, healthcare, and transportation, employ asset tracking for distinct needs, ranging from fleet management to inventory control.

Technological advancements like RFID, barcodes, GPS, and IoT-powered devices have facilitated streamlined and real-time monitoring of resource movements, schedules, and other essential data. By providing a clear overview of assets’ status, organizations can focus on data-driven decision-making that enhances their bottom line and business performance.

Additionally, forecasting equipment lifecycles and maintenance can prevent unnecessary downtime and ensure uninterrupted workflows. Overall, asset tracking serves as an invaluable tool for companies to optimize resource allocation, mitigate risks, and maximize returns on investment.

Examples of Asset Tracking

Real-time vehicle tracking: One of the most common asset tracking applications is the real-time location monitoring and management of vehicles such as trucks, vans, or buses used for transporting goods and passengers. Many logistics, delivery, and transportation companies employ Global Positioning System (GPS) devices, Internet of Things (IoT) sensors, and software to track their fleet’s location, movement, and status. The collected information enables the companies to optimize their routes, monitor fuel consumption, manage maintenance schedules, and ensure the safety of their assets and employees.

Inventory management in warehouses: Asset tracking technology has revolutionized inventory management in warehouses. Using radio-frequency identification (RFID) tags, barcodes, and IoT sensors attached to individual items or pallets, organizations can track the movement, location, and count of their assets. This facilitates proper storage organization, reduces human errors in record-keeping, streamlines operations, and minimizes the chances of asset loss or theft. The technology also helps enhance inventory turnover by the efficient management of stock levels.

Healthcare equipment management: In hospitals and other medical facilities, asset tracking is vital in managing the location and availability of costly and lifesaving equipment such as IV pumps, mobile X-ray machines, wheelchairs, and defibrillators. By attaching IoT sensors or RFID tags to these devices, hospital staff can quickly locate and allocate them where needed, minimizing wait times and enhancing patient care. Furthermore, asset tracking technology can inform staff about the maintenance status, reducing the likelihood of equipment failure or malfunction while increasing overall efficiency and reducing costs.

Asset Tracking FAQ

What is asset tracking?

Asset tracking is the process of managing and monitoring the location, usage, and condition of assets, such as equipment, devices, or inventory items in a company or organization.

Why is asset tracking important?

Asset tracking is essential for businesses to maintain accurate records of their assets, which can help improve operational efficiency, reduce theft and loss, and optimize asset utilization. It also ensures timely maintenance, resulting in cost savings and better asset performance.

What are some common asset tracking methods?

Common asset tracking methods include barcode scanning, RFID technology, GPS tracking, and Internet of Things (IoT) enabled devices. These methods allow businesses to track and monitor the location, usage, and condition of their assets in real-time.

How does an asset tracking system work?

An asset tracking system typically involves the use of asset tags, scanners or sensors, and software. Asset tags containing unique identifiers are attached to each asset, while scanners or sensors read these identifiers and capture relevant data. The information is then sent to the asset tracking software, which maintains a centralized inventory and provides insights for better decision making.

What are the benefits of using an asset tracking software?

Benefits of using asset tracking software include improved inventory control, reduced accounting errors, streamlined maintenance processes, enhanced security, better compliance, increased productivity, and cost savings. Additionally, asset tracking software enables data-driven decision-making related to asset lifecycle management.

Related Technology Terms

  • RFID (Radio Frequency Identification)
  • Barcode scanning
  • IoT (Internet of Things) devices
  • Geolocation tracking
  • Real-time data analytics

Sources for More Information


About The Authors

The DevX Technology Glossary is reviewed by technology experts and writers from our community. Terms and definitions continue to go under updates to stay relevant and up-to-date. These experts help us maintain the almost 10,000+ technology terms on DevX. Our reviewers have a strong technical background in software development, engineering, and startup businesses. They are experts with real-world experience working in the tech industry and academia.

See our full expert review panel.

These experts include:


About Our Editorial Process

At DevX, we’re dedicated to tech entrepreneurship. Our team closely follows industry shifts, new products, AI breakthroughs, technology trends, and funding announcements. Articles undergo thorough editing to ensure accuracy and clarity, reflecting DevX’s style and supporting entrepreneurs in the tech sphere.

See our full editorial policy.

More Technology Terms

Technology Glossary

Table of Contents