E-Government Metadata Standard

Definition of E-Government Metadata Standard

The E-Government Metadata Standard (e-GMS) is a framework for organizing and categorizing online government information and services. It establishes a consistent approach to metadata classification, making it easier for users to find, access, and understand relevant content. The e-GMS employs a set of standard metadata elements to improve searchability, interoperability, and overall user experience.


E-Government Metadata Standard in phonetics: /ˈiː ˈɡʷʌvərnmənt ˈmɛtədətə ˈstandərd/

Key Takeaways

  1. E-Government Metadata Standard (e-GMS) is a framework that facilitates efficient organization, retrieval, and management of electronic government information and services by adhering to standardized metadata elements and controlled vocabularies.
  2. e-GMS provides a consistent approach to describing digital resources, ensuring interoperability and discoverability among different e-government systems and public sector organizations, which ultimately leads to improved user access and experience.
  3. It is based on the Dublin Core Metadata Initiative (DCMI), an internationally recognized standard for metadata. e-GMS extends the DCMI by including additional elements that are specific to e-government services and information, such as government categories and service delivery channels.

Importance of E-Government Metadata Standard

The E-Government Metadata Standard (e-GMS) is important because it provides a consistent and structured approach to organizing, retrieving, and sharing electronic government information and services across different platforms.

By implementing e-GMS, government agencies ensure that digital resources are easily accessible, discoverable, and interoperable for users, facilitating better service delivery and transparency.

In turn, this helps in improving overall governance, reducing administrative burden, and fostering stronger citizen engagement with public sector institutions.

Additionally, adherence to e-GMS enhances data quality and consistency, promoting efficient knowledge management and better decision-making within government organizations.


The E-Government Metadata Standard (e-GMS) serves as a vital tool that enables smooth and effective communication between various government organizations and their stakeholders, primarily through the utilization of digital channels. Its purpose is to streamline the creation and sharing of metadata, which is essentially a set of information that describes and gives context to other data.

By implementing a standardized structure for metadata, e-GMS facilitates seamless information exchange and simplifies the retrieval of specific information across different electronic government services. As the digital era transcends traditional boundaries, e-GMS lays a robust foundation for collaboration, transparency, and interoperability within the public sector, thus enhancing the overall quality of e-government services provided to citizens, businesses, and other public institutions.

To realize its potential, e-GMS is widely used in various e-government applications, such as content management systems, libraries, and archives, rendering them more accessible and user-friendly. Proper categorization and organization of information based on e-GMS facilitate faster search and retrieval of documents or data, cutting down delays and improving decision-making processes for government authorities.

The standard also plays a crucial role in fostering data integration between disparate systems, which ultimately leads to better collaboration between different government agencies, increased efficiency of public services, and better-informed policy-making. To sum it up, E-Government Metadata Standard significantly contributes to a government’s ability to embrace the digital era and offer enhanced electronic services to its users, thus promoting a more citizen-centric and efficient public sector.

Examples of E-Government Metadata Standard

The E-Government Metadata Standard (e-GMS) is a framework for organizing and describing digital information in government systems, making it accessible, searchable, and meaningful for users. Here are three real-world examples of e-GMS usage in various countries:

United Kingdom:In the UK, e-GMS was implemented as part of the UK Government’s e-Government Interoperability Framework (e-GIF). It aimed to standardize the way public sector organizations describe, manage, and exchange electronic information and services. UK e-GMS adopted the international standard Dublin Core (DC) Metadata Element Set, which facilitated better information discovery and sharing. A specific implementation was the UK’s Integrated Public Sector Vocabulary (IPSV), which was a comprehensive, controlled list of terms for describing the key subjects of UK public sector information.

European Union:The European Union Public Administrations (EUPA) utilized the EU Core Metadata, a metadata standard designed for interoperability between public sector information systems in Europe, which was similar to e-GMS. It allowed EU member countries to describe their information and services more efficiently and in a consistent manner. Implementing this standard in the EU-focused portal for spatial data “INSPIRE” enabled users to search and access geospatial information from different member countries easily.

Australia:In Australia, the Australian Government Locator Service (AGLS) metadata standard was developed, which is an e-GMS equivalent. This standard is used across Australian federal, state, and local government websites to provide a consistent and effective way to find and describe online resources. AGLS has similar goals to e-GMS, such as improving resource discovery, information exchange, and enhancing users’ experience while accessing government services. It uses Dublin Core metadata and is also compliant with international metadata standards.

E-Government Metadata Standard FAQ

1. What is E-Government Metadata Standard?

E-Government Metadata Standard (e-GMS) is a set of guidelines designed to facilitate the consistent sharing, accessing, and searching of government-related information and documents across multiple platforms. It ensures compatibility across diverse government systems, providing a common metadata structure for electronic resources and services.

2. Why is E-Government Metadata Standard important?

E-Government Metadata Standard is important because it streamlines government systems and allows for easier access to public information. By establishing a standardized metadata structure, e-GMS promotes interoperability and collaboration between various government bodies and departments, ensuring a more efficient, user-friendly experience for citizens utilizing e-government services.

3. How is E-Government Metadata Standard implemented?

E-GMS is implemented by tagging electronic resources, web pages, and documents with relevant metadata that adhere to its guidelines. This can be accomplished through the use of meta tags, XML, or other agreed-upon markup. Organizations are encouraged to use e-GMS compliant content management systems (CMS) that facilitate easy metadata entry and updating.

4. Who is responsible for maintaining and updating the E-Government Metadata Standard?

The E-Government Metadata Standard is typically maintained and updated by designated government bodies responsible for information management, such as the National Archives or the corresponding authority within each participating country. They are responsible for providing guidance, support, and tools to help organizations implement e-GMS, as well as ensuring the standard evolves to accommodate new technologies and requirements.

5. What are the main components of the E-Government Metadata Standard?

The E-Government Metadata Standard consists of three primary components: a metadata schema, a metadata registry, and controlled vocabularies. The metadata schema prescribes specific metadata elements and structure, while the metadata registry provides a centralized location for accessing metadata definitions. Controlled vocabularies ensure standardization in the way information is described and organized, enabling effective searching and retrieval of electronic resources.

Related Technology Terms

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  • Electronic Records Management
  • Data Exchange
  • Semantic Web Technologies

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