Named User License


A Named User License is a licensing model where specific permissions are granted to a particular user to access the software. This means the software can only be used by the individuals who have been specifically named in the license. It is not based on simultaneous use, but rather it’s assigned to specific user names, often requiring a login.


The phonetics for the keyword “Named User License” would be “nāmd yo͞o-zər lī-səns”

Key Takeaways

  1. Flexibility: Named User Licenses are tied to an individual, making it an ideal choice for single users as it allows access to the software on multiple devices. This flexibility increases employee productivity as they can use the software whenever and wherever necessary.

  2. Cost-Efficiency: For businesses with specific employees who regularly use the software, a Named User License can be more cost-effective than other license types that charge based on concurrent users or usage frequency.

  3. Management and Compliance: Named User Licenses make software asset management and compliance easier, as they clearly define who has access to the software, reducing the risk of potential violations compared to other, more general licensing models.


The technology term “Named User License” is important because it refers to the licensing agreement that permits access to a software product or service to a single designated user. This kind of license is critical in managing and monitoring the legal use of software applications in both business and personal settings. It ensures that the software is not illegally distributed or shared beyond the specified user, and allows for customization and user-specific control of the software. Moreover, it often works out to be cost-effective for individual users or small businesses as it eliminates the need for multiple licensing, thereby playing a significant role in software asset management and compliance practices.


A Named User License is a type of software licensing model primarily used to regulate the application’s access to specific individuals in an organization. The purpose of this licensing model is to provide granular control over the application’s usage, ensuring that only named, identified users on record are authorized to access and use the tool. This model is typically used when the software or service is specialized or high-value where its utilization need is controlled and monitored. This licensing agreement restricts the use of applications to people who have been specifically identified in the license contract, helping to minimize the risk of unauthorized access or software overuse. This model could also aid in allocating resources efficiently within the organization, as you can purchase licenses only for the number of users who genuinely require them. A Named User License is commonly used in larger corporations and enterprise environments where accountability and controlled access to software are vital.


1. Microsoft Office 365: Microsoft uses Named User Licensing for their Office 365 services. This means that the license is assigned to a specific user who can then use the service on various devices. An organization can purchase a set number of licenses (each associated with an individual’s email address) to distribute to their members.2. Adobe Creative Cloud: Adobe also operates under the Named User License model. When a company purchases a license for Creative Cloud, it is assigned to a specific user, generally via their email address. Once the license is assigned, the named user can access Adobe Creative Cloud applications like Photoshop or Illustrator on their registered devices. 3. AutoCAD: This is another software that uses named user licensing. A company could purchase a number of licenses for their engineers and assign each license to a specific individual. They can then install and run AutoCAD on up to three of their devices, such as a work computer, a home PC, or a mobile device, but only one device can be used at a time.

Frequently Asked Questions(FAQ)

**Q1: What is a Named User License?**A: A Named User License is a licensing model where the software is assigned to specific users. These are not anonymous users, but have a unique identity in the system such as a username or an email.**Q2: How is Named User License different from other licensing models?**A: Unlike concurrent or device licensing models where software usage is determined by the number of simultaneous users or devices, Named User License is tied to individual users irrespective of the device they are using.**Q3: Can multiple people use a single Named User License?**A: No, a Named User License is designated for a single individual and it is non-transferable. Multiple users are not allowed to use a single license.**Q4: What happens if the user of a Named User License leaves the company or changes their role?**A: The license can be reassigned to another user within the organization. It’s important to check the terms of the software agreement, as some vendors might have a waiting period before licenses can be reassigned.**Q5: How does a company track Named User Licenses?**A: Most software vendors provide a licensing management tool that allows companies to track and manage their Named User Licenses.**Q6: What are the advantages of a Named User License?**A: Named User Licenses allow for more controlled software distribution, transparency on who is using the software, and often lower costs since companies only pay for what they use.**Q7: Are Named User Licenses cost-effective for large businesses?**A: It depends on the usage pattern. If most employees need to use the software most of the time, then Named User Licenses might prove to be costlier than concurrent licenses. However, if only specific employees need access, then it might be more cost-effective.**Q8: Can a user with a Named User License use the software on multiple devices?**A: Yes, generally a user with a Named User License can use the software on multiple devices, like their desktop and laptop, as the license is tied to the user, not the device. However, terms might vary with different vendors.**Q9: Can Named User Licenses be used both on-premises and in the cloud?**A: Yes, Named User Licenses can typically be used in both settings, but it’s recommended to refer to the specific agreements of the software as details may vary by vendor.**Q10: How does Named User License affect software updates?**A: Often, software updates are included as part of the Named User License, ensuring that users always have access to the most current version of the software.

Related Tech Terms

  • Software Licensing
  • End-User License Agreement (EULA)
  • Concurrent User License
  • Software Asset Management (SAM)
  • Software Compliance

Sources for More Information


About The Authors

The DevX Technology Glossary is reviewed by technology experts and writers from our community. Terms and definitions continue to go under updates to stay relevant and up-to-date. These experts help us maintain the almost 10,000+ technology terms on DevX. Our reviewers have a strong technical background in software development, engineering, and startup businesses. They are experts with real-world experience working in the tech industry and academia.

See our full expert review panel.

These experts include:


About Our Editorial Process

At DevX, we’re dedicated to tech entrepreneurship. Our team closely follows industry shifts, new products, AI breakthroughs, technology trends, and funding announcements. Articles undergo thorough editing to ensure accuracy and clarity, reflecting DevX’s style and supporting entrepreneurs in the tech sphere.

See our full editorial policy.

More Technology Terms

Technology Glossary

Table of Contents