Question:
We have an Exchange server and are running Outlook 2000 on dozens of workstations. What is the best and easiest way to share calendars?
Answer:
Well, you don’t specify what you’re going to be using the calendars for, but I think the conventional wisdom would be to use Public Folders for this. It’s certainly simple to do:
- Click File | New | Folder.
- Give the folder a name, set it to contain Appointment Items, and have it placed under the “Public Folders | All Public Folders” tree.
- Open your folder list (View | Folder List), right click the new public calendar folder, select properties, and go to the permissions tab. Then assign whatever permissions you like for the users.
- Tell your users that the folder exists, and they can (if they choose) add a shortcut to it on their Outlook bars by opening their folder lists (View | Folder List) then dragging and dropping the new public calendar to their Outlook bars.
Repeat this process for any additional calendar folders you want to share.
