Autoforwarding Public Appointments to a Group

Question:
How do I forward appointments made to a public calendar to a set group of people?

Answer:
That’s fairly easy to do. First, open your folder list (View | Folder List) and locate the public calendar folder in question. Then right click on it and select “Properties.” Go to the “Administration” tab and select “Folder Assistant.” Now click “Add Rule.”

If you want to send all of the items posted to the calendar to the group, you can leave all of the criteria (From, Subject, etc.) blank. Otherwise, you can specify certain words to watch for or subject lines to match.

Towards the bottom of the rule editor dialog box you’ll see some choices for what action to take. Select “Forward” and enter the name(s) of the people you want to send it to or, better yet, the distribution list that they all belong to (create one if you don’t already have one).

You also have choices about what format to send it in:

  • “Standard” will send an appointment item just to the recipients from the calendar folder.
  • “Leave item intact” will send the appointment item as well, but the “From” field will be the person who created the appointment item in the public folder.
  • “Insert item as attachment” will send an e-mail message to the group from the public folder, with the calendar item inserted in the message as an attachment.
Share the Post:
Share on facebook
Share on twitter
Share on linkedin

Overview

The Latest

technology leadership

Why the World Needs More Technology Leadership

As a fact, technology has touched every single aspect of our lives. And there are some technology giants in today’s world which have been frequently opined to have a strong influence on recent overall technological influence. Moreover, those tech giants have popular technology leaders leading the companies toward achieving greatness.

iOS app development

The Future of iOS App Development: Trends to Watch

When it launched in 2008, the Apple App Store only had 500 apps available. By the first quarter of 2022, the store had about 2.18 million iOS-exclusive apps. Average monthly app releases for the platform reached 34,000 in the first half of 2022, indicating rapid growth in iOS app development.

microsoft careers

Top Careers at Microsoft

Microsoft has gained its position as one of the top companies in the world, and Microsoft careers are flourishing. This multinational company is efficiently developing popular software and computers with other consumer electronics. It is a dream come true for so many people to acquire a high paid, high-prestige job